Event Security

As an event organiser you are responsible for the safety and security of everyone involved prior to, during, and after the event. The police can offer advice on these matters and will advise on the current security threat level for international terrorism. Clearly, if needed the police will attend and carry out their core responsibilities of:

  • Prevent and detect crime
  • Prevent and stop breaches of the peace
  • Traffic regulations within legal powers
  • Activation and coordination of contingency plans

You will be the “eyes and ears” on the ground and we depend on information from yourselves and the public – your support is vital to the success of the event.

Be Vigilant and Report Suspicious Behaviour

Police act on information from the public who report suspicious behaviour.  During the event be on the look-out for anything out of the ordinary.  You know when something looks unusual, out of place, when someone is behaving as suspiciously, such as;

  • Vehicles parked in restricted areas, obstructing the event or driving erratically, especially near ‘vulnerable’ areas such as the start and finish lines, or where there are large groups of spectators.
  • Anyone at the event who is clearly not involved in the event; perhaps they are more interested in you, the police or accomplices?
  • Anyone taking notes or photos of security arrangements, or inspecting CCTV cameras before the event.
  • Anyone leaving personal items such as rucksacks or bags near to key locations; are they being deliberately hidden from view (see H.O.T principles below)

We advise the public to remain vigilant and report any suspicious behaviour or activity to the local Police on 101or confidential Anti-Terrorist Hotline on 0800 789 321.   However in an emergency always call 999.

Suspicious Packages – H.O.T Assessment Principals

In order to establish if an item is suspicious, carry out the following dynamic assessment:

  • HIDDEN: It is obviously hidden, has someone deliberately tried to conceal it?
  • OBVIOUS: Is it obviously out of place and out of context for its environment? Are there any wires, switches, batteries or components visible?
  • TYPICAL: It is typical of an item usually seen in the environment?

We advise the public to remain vigilant and report any suspicious behaviour or activity to the local Police on 101 or confidential Anti-Terrorist Hotline on 0800 789 321.

However in an emergency always call 999.

Plan now what you will do to STAY SAFE – RUN HIDE TELL

Firearms and weapons attacks are rare in the UK.  RUN HIDE TELL principles give you some simple actions to consider at an incident and the information that armed officers may need in the event of a weapons or firearm attack:-

Full guidance is contained on the NaCTSO website.

RUN: If there is a safe route run, if not hide, leave your belongings behind and insist others go with you but don’t let them slow you down.  Do not congregate at the evacuation points.

HIDE: Find cover from gunfire, lock yourself in a room if you can, move away from the door, be quiet and turn your phone to silent.

TELL: Dial 999 when you can, give location, direction and description of attackers.  Keep out of the area and stop others entering if possible.  Provide details of casualties, injuries and building or location information if possible.

Watch the RUN, HIDE, TELL online video, to stay safe in the event of a firearms or weapons attack.



Vehicles as a weapon information


  • Review the sites ability to reduce the speed of all vehicles on site.


  • Consider the implementation of a speed reduction system which as an example could include a 5mph and hazard lights flashing regime for all legitimate vehicles within site and ensure it is enforced.
  • Review your response plans and consider the implementation of measures to separate people (crowds) from vehicles on site and ensure it is enforced.
  • Consider the permanent/temporary deployment of physical mitigation (information available from CTSAs) at key locations to prevent vehicles from entering a location to harm crowds.
  • Review the response plan annually to ensure it meets the needs of the site/location/event.



Information & Contacts

Counter Terrorism Security Advisors (CTSA) provide commensurate threat based advice and guidance to businesses and organisations (events under remit of ops planning) to mitigate against the threat from terrorism in its many forms.  They can be contacted via: ctsa@westmercia.pnn.police.uk

If you are planning an event and have concerns please email the Force Operations department on opsplanning@westmerciaandwarwickshire.pnn.police.uk

For more information the following websites will be able to give advice on protecting events, businesses, organisations and communities





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